Position Title: Administrative Assistant
Opening Date: October 31, 2011
Closing Date: November 9, 2011
General Description:
The Administrative Assistant position will provide a wide range of administrative and office support to the IAC Compliance Department and JRC-DMS to facilitate the efficient operation of these two divisions.
Key Job Responsibilities:
- General clerical duties including photocopying, fax and mailing
- Answer and screen telephone calls
- Maintain electronic and hard copy filing system
- Retrieve documents from filing system
- Handle requests for information and data
- Resolve administrative problems and inquiries
- Prepare written responses to routine inquiries
- Prepare and modify documents including correspondence, reports, drafts, memos and emails
- Schedule and coordinate meetings
- Prepare agendas for meetings and prepare schedules
- Compile, transcribe and distribute minutes of meetings
Required Skills:
- Two years detailed administrative experience in a professional office environment
- Ability to prioritize multiple tasks and manage time efficiently
- Exceptional attention to detail and accuracy
- Effective written and oral communication skills
- Excellent time management and ability to prioritize
- Ability to diffuse confrontational clients in a professional manner
- Ability to follow direction and complete tasks with minimum direct supervision
- Must have previous data entry and database management experience
Desired Skills:
- Knowledge of operation of standard office equipment
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- Ability to plan and organize as needed to successfully manage day-to-day job responsibilities
- Exercise adaptability and teamwork
Required Computer Application Skills:
MS Word & MS Excel
Salary Range: low to mid 30’s
Please submit your resume and cover letter to HR@intersocietal.org or fax to 800-581-7889; Attn: HR Department
Position Title: Random Audit Coordinator
Opening Date: October 31, 2011
Closing Date: November 9, 2011
General Description:
The Random Audit Coordinator will serve at the liaison between the Compliance Department and all IAC divisions to ensure the organization is following the established protocol for site visits and processing of the random external audits.
Key Job Responsibilities:
- Process, track and organize all random audits according to the current IAC policy
- Compile audit material, ship and/or deliver to the appropriate division audit reviewer per policy
- Administer written correspondence according to policy
- Monitor all random audit email boxes. Investigate all returned or undeliverable emails to assure appropriate laboratory contact information
- Office organization to include archiving audit materials with the appropriate division
- Review audit materials for completeness; compile lists of any missing material and request additional information from applicant laboratories
- Respond to inquiries regarding the non-technical aspects of the IAC random audit process through telephone communications, fax correspondence and email
- Provide weekly reports to division directors
- Develop and provide audit reports for CCO and division Directors biannually and as requested
- Work with IT department to ensure proper functioning of automated systems and develop enhancements to processes
- Maintain a working knowledge of pertinent aspects of the random audit process, IAC database, applicant laboratory notification process and generating of written correspondence
Required Skills:
- Ability to respond to adhoc requests with minimum supervision
- Previous experience in a professional office environment
- Ability to prioritize multiple tasks and manage time efficiently
- Exceptional attention to detail
- Effective written and oral communication skills
- Ability to diffuse confrontational clients in a professional manner
- Ability to follow direction and complete tasks with limited/appropriate direct supervision
- Must have previous data entry and database management experience
Required Computer Application Skills:
MS Word & MS Excel
Salary Range: mid to high 40’s
Please submit your resume and cover letter to HR@intersocietal.org or fax to 800-581-7889; Attn: HR Department
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